Workflow-driven invoicing

Stop chasing invoices across WhatsApp, emails, and spreadsheets

Invoxn is a workflow-driven platform that helps contractors collect, review, approve, and track invoices with complete visibility from submission to payment.

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  • Structured invoice submissions with proof
  • Clear approval and rejection workflows
  • Complete payment tracking in one place
Pending review
Invoxn dashboard — organized invoices vs WhatsApp chaos
Approved · Ready to pay

The Problem

Invoicing breaks down when the process isn't structured

In many project-based teams, invoices move through multiple channels messages, attachments, spreadsheets without a clear system. This creates confusion, delays, and costly mistakes.

  • Invoices get lost in chats and attachments
  • No structured way to verify work before payment
  • Teams don't know what's approved, rejected, or pending
  • No central record leads to disputes and rework
  • Invoices are difficult to track or retrieve
How many businesses still manage invoices with scattered tools

The Platform

Invoxn fixes the chaos with one structured system

Invoxn introduces a consistent process for every invoice from creation to final payment so nothing is missed and every decision is traceable.

Structured invoice creation

Create detailed invoices with project context, services line items, quantities, rates, and totals in a consistent format across all invoices.

Approval workflow

Every invoice moves through a defined lifecycle: draft, submitted, approved or rejected, and paid with full audit visibility.

Image-based validation

Attach proof images at project notes or services line-item level so contractors can verify work before approving payments.

Service catalogue

Define services, rates, and SKUs once and ensure consistent billing across every subcontractor.

Dashboards & reporting

Track pending approvals, payment status, and invoice history in real time without digging through messages.

Subscription-based access

Simple monthly or yearly plans for contractors, with controlled access and scalable usage.

Invoxn dashboards and payment tracking

For Subcontractors

Get paid faster without chasing

Create structured invoices with clear details and proof, so contractors don't have to chase information or ask follow-up questions.

Project details & service linesProof imagesDrafts & submitTrack status
Structured subcontractor invoicing in Invoxn

For Contractors

Review, approve, or reject with full clarity

Stop guessing what an invoice means. Get complete visibility into every detail before making a decision.

Full breakdownApprove / rejectAudit trailNo ambiguity
Contractor review dashboard in Invoxn

How it works

From site work to payment in 7 clear steps

Every invoice follows a structured lifecycle so nothing gets missed.

1

Create invoice

Subcontractor starts a structured invoice with project context.

2

Add services

Pick from the contractor's catalogue SKU, quantity, rate, totals.

3

Attach proof

Upload images at project or services line level so verification is easy.

4

Submit

Invoice moves to pending on the contractor's queue.

5

Review

Full visibility on breakdown, maths, and attachments before a decision.

6

Approve or reject

Structured outcome with comments — reduces disputes and rework.

7

Mark as paid

Record payment and retain history, subscription billing stays separate.

One system. One workflow. Full accountability.

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Replace chaos with clarity

Invoxn eliminates fragmented communication and replaces it with a structured system where every invoice is tracked, verified, and documented.

  • Faster approvals with fewer follow-ups
  • Reduced disputes and rework
  • Clear financial visibility
  • Better control across projects

Who it's for

Designed for project-based teams

General Contractors

Manage subcontractors, review invoices, and track payments with full visibility.

Subcontractors

Submit structured invoices and stay informed on status without repeated follow-ups.

Operations & Admin

Ensure consistency in services, pricing, and processes across projects.

Plans

Pricing

Basic

Small contractor teams

$29 /month

14-day free trial

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  • Subcontractors Up to 10
  • Monthly invoices Up to 50
  • Sub-admin access Not Included
  • Mobile app Subcontractors only
  • Dashboard Basic Analytics
  • Priority support Not Included
  • Custom branding Not Included
Popular

Teams

Growing contractor businesses

$79 /month

14-day free trial

Start free trial
  • Subcontractors Up to 50
  • Monthly invoices Unlimited
  • Sub-admin access Not Included
  • Mobile app Contractors & subcontractors
  • Dashboard Advanced Analytics
  • Priority support Included
  • Custom branding Not Included

Enterprise

Large contractor organizations

Custom

Custom trial

Contact sales
  • Subcontractors Unlimited
  • Monthly invoices Unlimited
  • Sub-admin access Included
  • Mobile app Contractors & subcontractors
  • Dashboard Custom Analytics
  • Priority support Dedicated
  • Custom branding Included

All prices exclude tax.

FAQ

Common questions

No. Invoxn is a complete invoice workflow system that manages submission, approval, rejection, and payment tracking in one place.
Invoices move through draft, pending, approved or rejected, and paid, ensuring full lifecycle visibility.
Yes. Images can be uploaded at both project and services line-item level for validation before approval.
Contractors define services, rates, and SKUs once ensuring standardized invoicing across all subcontractors.

Ready to bring clarity to your invoicing?

Stop relying on chats, spreadsheets, and guesswork. Move to a structured system your team can trust.

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